Topic 5: Stay Safe while Teaching Online

Signing up/logging in on learning platforms requires a strong password, so password leaks can be prevented, and biometric information can be preserved. Password management tools like Password Safe (Windows) and Keepass can also help you organise your passwords.

Here are some tips for creating a strong password:

  • There are at least eight characters in it.
  • It contains a mix of upper- and lower-case letters, numbers, and symbols, and special characters like */”&.
  • Should not begin or end with a special character if you only have one.
  • It shouldn’t be a word or name in a dictionary in any language.
  • Name, address, and date of birth should not be included.

Also, passwords should never be shared between systems or people or written on post-it notes. In addition, try not to use the same password on multiple websites.

Keeping a copy of your data is also critical to prevent them from being lost or damaged. You can have a copy of your data stored in backup storage. Using cloud storage for backup is an option. For cloud backups, all you need is an internet connection.

(Huang et al., 2020d)

Here are some precautions to take when using collaboration platforms with live-video capabilities, such as Zoom:

  • It is always a good idea to require a password for meetings. The password should never be sent with the meeting invitation and should never be shared publicly.
  • Avoid sharing meeting links on social media or other public platforms.
  • Before granting access, use the Waiting Room feature to verify each attendee individually.
  • Enable “Co-Host” so a co-facilitator can assist you.
  • Register for Zoom with your university email address, not your personal one.
  • Information that is confidential, sensitive, or uniquely identifiable to the University should not be discussed or displayed. 

https://www.ed.ac.uk/information-services/help-consultancy/is-skills/digital-safety-and-citizenship/staying-safe-learning-teaching-online